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Insights to Transform Your Business

Get Valuable Information Out of SAP Business One and Into the Hands of Decision-Makers with SAP Queries

Posted by Matthew Melay on Tue, Jan 28, 2020 @ 01:30 PM


When a small to midsized business moves from an off-the-shelf accounting package like QuickBooks or Sage 50, they’ve taken the first step in supporting their business’s continued growth by centralizing business information and placing it at the fingertips of decision-makers.

If you chose SAP Business One as your ERP soltuion of choice, the question that follows when comparing SAP vs QuickBooks is, “How do I now access all the rich business data insights that SAP Business One collects to empower decision-making?”

That’s where SAP Business One queries come in.

What Are SAP Business One Queries?

Queries allow you to quickly display data from SAP Business One database tables. There are several purposes for writing queries; they aren’t a one-and-done effort; they support key performance indicators (KPIs) and other analytics; they're flexible and versatile. As the basis of business intelligence within your organization, here are several ways SAP Business One uses queries:

  • Report creation and customization – Access data from multiple sources, create new reports, and customize existing reports in many layouts with minimal IT overhead.
  • Interactive analysis – Use with standard Microsoft Excel features to create reports and see your business from new angles.
  • Intuitive tools – drag and relate, drill-downs, search assistance, and workflow-based alerts. Analytics plus pre-defined KPIs help you see average delivery variance days, top five sales employees, and more.
  • Analyze a massive amount of data in real-time – Take your reporting a step further with SAP Business One HANA’s interactive reporting.

The SAP Business One query tools help you assemble the query elements, but you still need to know some SQL syntax. The query, or the underlying SQL statement, contains one or more of these basic elements:

  • Selection of fields
  • Conditions for selection (‘where’ clause)
  • Sort order (‘order by’ clause)
  • Grouping and summarizing (‘group by’ clause)

Learn more about SAP query basics over here. 

The SAP Business One Query Wizard

You don’t have to be a computer whiz or software programmer to get insight into your business using queries. Because the SAP Business One Query Wizard guides you through creating a query and generates the SQL statements in the background, anyone with limited experience with SQL commands and syntax will benefit from this tool.

You’ll also find the Query Wizard helpful if you aren’t familiar with SAP Business One tables and how they relate to each other. When you select a table, the Query Wizard shows you all tables related to that table and allows you to select data from multiple tables.

Want More SAP Business One Tips and Tricks?

Take your ERP knowledge to the next level with free access to Vision33’s extensive enterprise technology library of training materials. You’ll find ERP tips and tricks, video demonstrations, product brochures, and more for enterprise technology. Select from ERP functional areas to expand your knowledge of SAP Business One query writing as you continue to grow your business. Sign up for free access today.

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Tags: SAP Business One, SAP Queries

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